Description

Nature of Work
The Senior Project Manager leads the planning and delivery of large, complex capital improvement projects and enterprise-wide transformational initiatives that advance the City of Rochester’s strategic goals. This position manages projects through the full lifecycle—from concept and scope development through design, construction, implementation, and closeout—ensuring projects are delivered on time, within budget, and in alignment with City Council direction, organizational priorities, and community needs.

The Senior Project Manager provides advanced project management expertise, oversees consultants and contractors, coordinates work across departments, manages budgets and risk, and communicates complex technical information to diverse audiences. The position also mentors project managers and other junior project team members and contributes to continuous improvement of the City’s project and change management practices.

Requirements

The work below is representative of the scope of work performed within this job classification.

*Lead the delivery of large, complex capital improvement projects from planning through closeout, ensuring high-quality outcomes that create meaningful and lasting community impact.

Manage assigned projects throughout their full life cycle including the planning phase, scope establishment, consultant procurement and contract negotiations, along with leading steps of the various phases of design, right-of-way procurement, permitting, construction bidding, construction administration, project close-out and turnover. 
Develop and manage comprehensive project plans, budgets, schedules and stakeholder communications; ensuring technical requirements and contractual/legal obligations are met.
Lead and coordinate multidisciplinary project teams to deliver projects that meet scope, schedule, budget, quality, and performance expectations.
Provide technical research and analysis to evaluate, implement, and manage complex project plans and specifications concurrently to meet defined outcomes.
Collaborate with City staff to write and submit grant applications for projects that the City of Rochester pursues.
Coordinate project plans, schedules, and resources to optimize project execution and minimize disruptions to residents, businesses, and City operations. 
Monitor projects and produce periodic reports to communicate project status in clear and simple terms to stakeholders.
Manage project expenses to ensure they remain within budget parameters and in compliance with internal procedures and controls.
Anticipate and identify potential issues and risks that may impact project implementation; provide quality reviews, risk analysis, and implement risk mitigation strategies.
Coordinate with internal and external partners to address and problem-solve construction-related issues or concerns. 
Establish safety goals and plans for each project.
Manage construction work quality and ensure it conforms to current city policies, technical standards, and ordinances.
Serve as an owner's representative during the design and construction phases and manage consultants and contractors retained for project delivery, managing project finances, and the overall project delivery process.
Train and mentor other Project Managers.
*Budget and Contract Management

Develop and manage comprehensive project budgets and funding strategies.
Manage project expenditures to ensure compliance with approved budgets, internal controls, and funding requirements.
Prepare contracts for construction of capital projects and negotiate revisions, changes and additions to construction contracts as needed to support successful project delivery.
Advocate and lead negotiations for the City during disputes, disagreements, modifications or change orders related to construction contracts or project changes.
*Serve as a City representative for high visibility projects, including multimodal transportation projects, infrastructure projects, and transformational initiatives.

Oversee and serve as the primary contact for work with contractors, developers, consultants, City staff, and their representatives on projects.
Maintain positive working relationships with all stakeholders and foster project buy-in by clearly communicating project goals, benefits, and outcomes.
Implement communication and engagement strategies to ensure community involvement across all sectors of the community, while embracing a Business Forward Strategy that delivers capital projects while focusing on mitigating impacts to local businesses to the maximum extent feasible.
Represent the City at meetings and public forums, presenting complex information to residents, businesses, civic organizations, disadvantaged communities, regulatory agencies, industry groups, private partners, and other stakeholders.
Provide public notifications, updates, and responses to inquiries, complaints, and requests for information related to assigned projects.
Monitor project performance and prepare clear, concise status reports for internal and external stakeholders.
Prepare City Council documentation and present complex technical and financial information to City Council and other governing bodies.
*Special Initiatives:

Collaborate with consultants to prepare bid packages that meet City standards and Women/Minority-owned Business Enterprise program goals based on contract values.
Actively work to engage, leverage, and support the City’s Women and Minority Owned Business Program. 
Utilize unique and innovative strategies and practices to measure project success through the establishment of data metrics that analyze short- and long-term impacts.
Participate in the department's annual capital and operating budget preparation and monitoring throughout the year which includes personnel, equipment, technology, vehicles, and software costs.
Ensure all assigned projects meet the requirements of the Destination Medical Center District Design Guidelines and other applicable City standards. 
Manage consulting contracts for special projects. 
Perform other duties as assigned or necessary.