Description
Bring your event planning expertise to a global law firm and help create engaging experiences for clients and attorneys.
Arnold & Porter is seeking an Events Specialist to plan and execute in-person and virtual events, including client receptions, dinners, CLE seminars, conferences, webinars, and partner and practice group retreats. You will manage events from planning through post-event follow-up, working closely with attorneys, marketing colleagues, internal service teams, and vendors.
This position is based in our Washington, DC office on a hybrid schedule and reports to the Director of Special Events and the Senior Manager, Special Events.
Key Responsibilities
- Lead event planning and execution, including venue selection, vendor coordination, contract negotiations, catering, and on-site logistics.
- Manage invitations and announcements through Vuture and coordinate event-related website and social media postings.
- Prepare event proposals, manage budgets, track expenses, and process invoices.
- Coordinate event materials, including speaker biographies, name badges, signage, and promotional items.
- Partner with attorneys, Conference Services, and marketing colleagues to deliver well-organized events and exceptional client service.
- Work with the Market Intelligence and CRM teams to develop targeted invitation lists.
- Track attendance, coordinate follow-up, and report on event outcomes.
- Evaluate sponsorships, speaking opportunities, and third-party conferences.
- Support outside organizations hosting events in the firm’s offices.
Qualifications
- A bachelor’s degree; marketing, business, communications, event management, or hospitality preferred.
- Five years of event planning experience, preferably in a law firm or professional services environment.
- Experience with Vuture, DealCloud, Zoom, and Cvent.
- Proficiency in Microsoft Word, Excel, PowerPoint, databases, and Adobe graphic and design applications.
- Strong communication skills and the ability to build relationships with colleagues, clients, and vendors.
- Excellent organization, attention to detail, and the ability to manage multiple events, deadlines, and budgets.
- Initiative, flexibility, and the ability to work independently and collaboratively.
- Occasional early mornings, evenings, weekends, and travel are required to support events.
About Arnold & Porter
Arnold & Porter is a global law firm with offices across the United States, Europe, and Asia, advising clients on complex regulatory, litigation, and transactional matters across a wide range of industries.
Please submit a resume and cover letter for consideration.
The anticipated base salary for this position is $87,000 to $115,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
The firm may provide a discretionary bonus annually.
Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.
Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.
